Hello NEIU Colleagues,
You may have noticed that we did not distribute a Workday Wednesday message on January 31st, which was intentional. Moving forward, we will send out a Workday Wednesday message bi-weekly (every two weeks) to keep the campus community informed on the enhancements and improvements being made within the system. We will keep the same format and begin to highlight specific aspects of the system (e.g., Academic Affairs, Human Resources, Budget, etc.). We appreciate your continued collaboration and ask that you stay engaged with us throughout the Spring Term
Project Updates
-Over 100 minimum adjustments have been dispersed for FY 2022, FY 2023, and FY 2024.
-Employment Status Statements (ESS) have been dispersed for Teaching Professionals and Resource Professionals.
New Job Aids
This job aid provides instructions on how to enter a period-activity-pay for adjunct teaching assignments and one-time payments.
MOVING AN ADJUNCT TO AN INSTRUCTOR POSITION
This job aid provides instructions on moving an adjunct faculty into an instructor position.
As you continue your Workday actions and tasks for Spring, below are a few helpful tips and reminders:
● Before you begin to hire an Adjunct, are they already active in Workday as an employee? If a non-faculty employee is teaching a course, you must Add a Secondary Adjunct position to their active record. When that position is approved, you create the Period Activity Pay on that second position.
● Please remember to have instructors sign any new or revised Form Ds
● Please remember to attach Form Ds or Work Plans to business processes
● Please remember to fill in period activity pay information in matrices.
An Update from the HelpDesk
Currently, there are eight open tickets under review and 848 closed tickets at this time. Tickets continue to be prioritized to ensure the requester receives expedited support. While the volume of requests has significantly reduced, we encourage anyone who has a question or needs support to submit a workday support ticket at helpdesk@neiu.edu.
Did You Know?
Job profile vs. Job Requisition.
A job profile is the summary of responsibilities associated with a position. This includes the title, classifications, and job description. Job profiles can be assigned to one position (i.e., VP) or multiple positions (i.e., Admissions and Records Representative).
A job requisition is what a “job posting” is in Workday. This is the method through which a department advertises an open position. An open job requisition allows an open position to be posted on the careers page.
Workday Wednesday Communications - Archived Editions
Miss last week’s Workday communication? Want to look back on information previously shared? You can now access the archived Workday Wednesday communications online. We have consolidated all previous editions here.
HAVE A SUGESSTION? SUBMIT IT FOR REVIEW
The Workday Suggestion Box is a way for the campus community to provide feedback related to their experience or enhancements they would like to see in the Workday system. Here is the link to the digital “Suggestion Box.”
A few things to note:
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The “Suggestion Box” is not a place to seek help or support. Colleagues still need to submit a ticket to the Support Desk (UTS) - helpdesk@neiu.edu
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The “Suggestion Box” is also not a place to share your Workday tips/tricks. We ask that you still use the Google Form link for those types of stories.
TRAINING SUPPORT
What training is available now? There are 4 options:
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On-demand courses are courses that provide information about Workday and how to complete key tasks. These courses include recordings and are available at workday.neiu.edu
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Job aids are simple, clear instructions on how to initiate a task. The most up-to-date job aids are available anytime for all users at workday.neiu.edu
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Individual support through Academic Affairs, HR, and UTS continues to be offered. Call us and let us know how we can help!
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New hire orientation
STILL NEEDSUPPORT?
Submit a helpdesk ticket to helpdesk@neiu.edu, and a team member will follow up with you.