Workday Communications

Dear Colleagues, 

You can find the links to all of the Workday Adoption Project Update communications below.

WORKDAY ADOPTION PROJECT UPDATES

Dear Colleagues,

The Controller's Office will be conducting training sessions for our new vendor payment system, Chrome River, which will significantly streamline our vendor payment process

This training is essential for all employees who are responsible for submitting, approving and managing vendor invoices.

To ensure that everyone has the opportunity to attend the training, we have scheduled multiple sessions. The sessions will cover the same topics each day, so you only need to attend one session that works with your schedule.

This training will be limited to one hour, accessible by ZOOM.

A few important things to note about the virtual training:

• You can attend one of the below 7 sessions to learn about creating, submitting and approving invoices in Chrome River:

• Please click on the below link to join the session:  zoom link
• We will also be sending the calendar invite for each session with the zoom link included in it.

• Training videos will be made available on NEIUPORT for your future reference.

  Looking forward to your participation and engagement!  If you have any questions, please let us know.

Dear Colleagues,

NEIU has made significant strides in streamlining our operations, and we are committed to continue improving our systems to better serve our community. We will soon be integrating the Employee Travel and Expense Reimbursement module into our existing Workday platform with a planned go-live date of July 1, 2023. Therefore, all FY 2024 expenses will be submitted through Workday. Please note, if you have any Travel Voucher and DPV for FY23 expenses, please submit it to the controller's office by July 15th 2023 using existing paper forms.

Workday’s Employee Travel & Expense reimbursement module will eliminate most of the paperwork associated with travel and employee’s expense reimbursements. This addition will bring a host of benefits, ensuring greater efficiency and accuracy across the University.

A few key advantages of the Workday Employee Travel and Expense Management system are:

• Simplified Travel Requests (Spend Authorization): which will replace the (S)TARE and will encumber funds once approved.
• Simplified Expense Reporting: An intuitive and user-friendly interface that simplifies the expense reimbursement reporting process. Expense reports will be submitted directly through Workday, eliminating the need for manual paperwork.
• Enhanced Approval Workflows: Automated approval workflows, ensuring a seamless and timely review process for travel & expenses. Approvers will be able to review and approve or reject expense reports with just a few clicks, facilitating faster reimbursements.
• Real-time Visibility: Real-time visibility into your travel expenses. You will be able to track and monitor your reimbursements, view pending approvals, and access historical data effortlessly.
• Mobile Accessibility: Workday's mobile application will enable you to manage your travel and expense activities on the go. 

We understand that integrating a new system will require some adjustments, and we are committed to supporting you throughout this transition. To make sure you feel comfortable using the Employee Travel and Expense Management module and to ensure a seamless transition, we are currently working on a number of training videos and training materials that will be made available on the Workday website.

Additional updates, including training resources information for Workday's Employee Travel and Expense Management module will be shared in the coming days. Stay tuned!

If you have any questions or concerns, please don't hesitate to reach out to us at accountspayable@neiu.edu

Thank you for your continued dedication and support as we strive to enhance our administrative systems for the benefit of the entire NEIU community.

• What to expect from your first paycheck in Workday                                                                                                
• Welcome to Workday!
   
• Getting Ready for Go-Live and Day 1 Checklist for All Employees (April 12)
  Thanks to the hundreds of employees who have attended an in-person or virtual training session for Workday. Our Go-Live date is set for Monday, April 17. Please review the two attached documents for information on attending more training sessions, virtual drop-in sessions for employees, as well as a Day 1 Checklist all employees should review to ensure the data in their Workday account is accurate.
   
• Classroom-Based Workday Training - Managers and Chairs Should Register today!
   
• Workday Training Reminder - Join Us on Wednesday, April 5
  
  This is a friendly reminder to join us for Workday training sessions, starting on April 5th. We encourage everyone to attend at least one virtual training Session as these sessions cover the basic Workday functionality all campus users need to understand as we move past paper at NEIU!
  
  Training details including the Training schedule, topics covered in each session, and the Zoom link can be accessed at: http://workday.neiu.edu 
   
• Workday Project Update (March 29, 2023)
  The project team is excited to announce the launch of the Workday @ NEIU website, as well as our initial training and communications plans. Please bookmark our website and check back frequently between now and Go Live as we continue to update with more training content and sessions.
   

• Workday is Coming Soon (March 20, 2023)
  We are excited to announce NEIU will be launching Workday later this Spring! This new, cloud-based HR information system will replace Banner Self Service for employees to enter time, check leave balances, and review pay stubs, as well as automate many of our current paper-based HR transactions. Check back soon as more updates and training materials will be constantly uploaded to this space in the coming weeks.