Workday Adoption Project Update Volume 14

Hello NEIU Colleagues, 

As we continue our biweekly communication, each Workday Adoption Project Update will focus on a specific area of the institution. This week's communication highlights Academic Affairs. Also included is a short reminder about the processes associated with university travel.

An Update from Academic Affairs

Employment Status Statements - Now Available in Workday

Employment Status Statements - Now Available in Workday

Academic Affairs has attached Instructor, Academic Support Professional, and Academic Resource Professionals' Employment Status Statements to employee's Workday accounts under the "Personal" tab. The process involved alignment among Human Resources, University Technology Services, Budgets, and Academic Affairs.

Preparing for Summer and Fall 2024 Contracts

Stay tuned for guidelines and upcoming professional development sessions regarding Summer 24 and Fall 24 contracts that will be provided by Academic Affairs (Ymelda Robles).

Need help with overloads?

Ymelda Robles has been working with college administrative staff regarding overloads. If you have questions, please contact her at

Spend Authorization vs. Expense Report

A Spend Authorization is the official authorization for employees requesting travel to encumber the funds utilized during travel. All travel must have a spend authorization. This is approved by the employee's manager,  Cost Center Manager, and Fund Manager, as applicable.

An Expense Report is the official form used by employees to claim reimbursement of travel expenses or certain allowed non-travel expenses. Travel expense reports with an approved spend authorization are approved by the employee's supervisor and accounts payable office. Non-travel expense reports are approved by the employee's manager, Cost Center Manager, Fund Manager, as applicable, and accounts payable office.

For the schedule of reimbursement payment, please visit

For more information, please visit resources at

Workday Wednesday Communications - Archived Editions

Miss last week’s Workday communication? Want to look back on information previously shared?  You can now access the archived Workday Wednesday communications online. We have consolidated all previous editions here.


The Workday Suggestion Box is a way for the campus community to provide feedback related to their experience or enhancements they would like to see in the Workday system.  Here is the link to the digital  “Suggestion Box.” 

A few things to note:

  • The “Suggestion Box” is not a place to seek help or support.  Colleagues still need to submit a ticket to the Support Desk (UTS) -

  • The “Suggestion Box” is also not a place to share your Workday tips/tricks.  We ask that you still use the Google Form link for those types of stories. 


What training is available now? There are 4 options:

  • On-demand courses are courses that provide information about Workday and how to complete key tasks. These courses include recordings and are available at

  • Job aids are simple, clear instructions on how to initiate a task. The most up-to-date job aids are available anytime for all users at

  • Individual support through Academic Affairs, HR, and UTS continues to be offered. Call us and let us know how we can help!

  • New hire orientation


Submit a helpdesk ticket to, and a team member will follow up with you.