Cutover

Welcome to the Cutover Page!

What is Cutover?

Cutover is the time period when Banner (except for the student version), ESM, and Chrome River end and the Workday Financial module becomes available to NEIU users.

ESM and Chrome River Will Shut Down Soon. Plan and Act Now to Prepare.

As part of the NEIU community's transition to Workday Financial, ESM and Chrome River will be shut down on May 15, 2026 and June 15, 2026, respectively. After May 15, 2026, you will be unable to purchase goods and services until Workday Financial goes live on July 1, 2026. The go-live date may change depending on project status.

This notice provides sufficient time to thoroughly review your purchasing needs and secure the necessary documentation and approvals required to obtain the goods and services you will need before the shutdown. Please read the entire notice. 

Please note that this will be a one-time 2026 event to support the Workday Financial system's go live. All purchasing activities will resume when the Workday Financial system goes live. Click here to learn how to plan for the shutdown and act now. 

Important Cutover Information

• Cash advances for student-related travel will be cut off on May 15. For any trip planned through June 30, enter cash advances in Workday by May 15. Refer to this job aid for guidance.
• If the trip's end date is sometime in July 2026, please email the Accounts Payable team or call X5146 to discuss it with the team.
• Reconcile PCard transactions in SmartData for all expenses incurred until June 24.
• Please do NOT use your PCards between June 24 and June 30. This is necessary to ensure a clean data transfer to Workday.
• Any expenses charged to PCard on or after July 1 will have to be reconciled in Workday. Use this manual for guidance. Training on performing PCard reconciliation in Workday will be scheduled soon. 
• If you are a current ESM user and have submitted a Prepay Order that has not yet been received and closed in ESM, please update the Receive tab in ESM with the Quantity Received and Packing Slip number by May 15. When entering the Packing Slip Number, use the date on which the goods and services were received. Refer to this job aid for guidance. 

Key Cutover Tasks and Task Deadlines

Use this page to look up cutover tasks and deadlines their completion if you are an Administrative team member or a Finance Manager. 

Note: If you have an invoice for an event or service that has not yet occurred, it is considered a prepayment and must be submitted as a Purchase Order in ESM for processing. 

Systems Availability

Questions?