Cutover

Welcome to the Cutover Page!

What is Cutover?

Cutover is the time period when Banner (except for the student version), ESM, and Chrome River end and the Workday Financial module becomes available to NEIU users.

Workday System Lockout Alert

Planned Workday lockouts will occur on June 6, June 15, and June 25 at 6 pm.

The lockout periods are expected to run for several hours. Access to Workday and a few other systems will be temporarily impacted during these periods. Please complete urgent transactions before 6 pm cutoff time on these dates.

Chrome River Will Shut Down Soon. Plan and Act Now to Prepare.

As part of the NEIU community's transition to Workday Financial, Chrome River will be shut down on June 15, 2026. After May 15, 2026, you will be unable to purchase goods and services until Workday Financial goes live on July 1, 2026. The go-live date may change depending on project status.

This notice provides sufficient time to thoroughly review your purchasing needs and secure the necessary documentation and approvals required to obtain the goods and services you will need before the shutdown. Please read the entire notice.

Please note that this will be a one-time 2026 event to support the Workday Financial system's go live. All purchasing activities will resume when the Workday Financial system goes live. Click here to learn how to plan for the shutdown and act now.

Important Cutover Information

Cash advances for student-related travel will be cut off on May 15. For any trip planned through June 30, enter cash advances in Workday by May 15. Refer to this job aid for guidance.
If the trip's end date is sometime in July 2026, please email the Accounts Payable team or call X5146 to discuss it with the team.
Reconcile PCard transactions in SmartData for all expenses incurred until June 24.
Please do NOT use your PCards between June 24 and June 30. This is necessary to ensure a clean data transfer to Workday.
Any expenses charged to PCard on or after July 1 will have to be reconciled in Workday. Use this manual for guidance. Training on performing PCard reconciliation in Workday will be scheduled soon.
If you are a current ESM user and have submitted a Prepay Order that has not yet been received and closed in ESM, please update the Receive tab in ESM with the Quantity Received and Packing Slip number by May 15. When entering the Packing Slip Number, use the date on which the goods and services were received. Refer to this job aid for guidance.

Key Cutover Tasks and Task Deadlines

Use this page to look up cutover tasks and deadlines their completion if you are an Administrative team member or a Finance Manager.

Date	FY2026 Deadlines
May 15	Last day to submit and approve all ESM transactions. Last day to submit cash advances in Workday Expense
June 15	Last day to submit budget transfers to the Budget Office (personnel) Last day to submit budget transfers to the SSB website (non-personnel related) Last day to submit invoices to Chrome River Last day to submit and approve overload, one-time payment and project activity pay in Workday for July 2, 2026 pay date
June 22	Last day to submit expense reimbursement in Workday Last day to approve expense reports in Workday
June 24	Last day to use PCard. Reconcile PCard transactions in SmartData for all expenses incurred before June 24
June 30	End of FY 2026
July 1	Workday Financial goes live

Note: If you have an invoice for an event or service that has not yet occurred, it is considered a prepayment and must be submitted as a Purchase Order in ESM for processing.

Time Entry

Please be aware that hourly employees and exempt employees on full-time leave must submit time for bi-weekly period 14 (June 7-20, 2026) and ensure they are approved by Close of Business (COB) on June 18.
Employees who are scheduled to work on Saturday, June 20 can submit estimated hours by COB on June 18 and update their timesheets after the go-live date of July 1. They can also choose to submit their timesheets for bi-weekly period 14 after July 1.
If you are a supervisor in charge of approving your direct reports’ timesheets, please approve their timesheets by COB on June 18.
Please refer to the 2026 Payroll Calendar for more information.
Completing these activities by the deadline is necessary to ensure timely payroll processing before Workday Financial goes live on July 1.

Expense Report Submission Deadline

Please be aware that NEIU employees must submit their expense reports for reimbursement by 2 pm on June 22 and ensure their expense reports are approved by 6 pm on June 22.
Expense reports that are not fully approved by 6 pm on June 22 will need to be canceled and resubmitted in Workday on or after July 1.
If you are a supervisor in charge of approving your direct reports' expenses, please approve their expense reports by 6 pm on June 22.
Employees who submitted their expense reports on July 1 will be reimbursed on the next payout date of July 17, as per the 2026 Expense Calendar.